The HLTC committee are volunteers that run the club and organise all of the activities that take place within it.
Below are the currently elected committee members and their roles.
Chairman: Guy Ellice-Clark
Club Captain: Pam Kloezeman
Vice Captain: Liz Mason-Home
These roles include the following:
- Ensure effective communication between team members and the committee
- The appointment and motivation of team captains
- The communication of team objectives and targets
- Keep the club members informed of the team performances and results
- Coordinate with the Vice Captain and Club Coach to establish a team selection committee to review players performance and ranking.
- Ensure all team members are aware of the seasons fixtures and league rules
- Keep a constant check on player availability
- Organise the collection of match fees
- Ensure the availability of match balls
- Organise catering and refreshments for home matches
- Organise together with the vice captain and club coach the club tournaments encouraging maximum participation.
- Liaise with the Vice Captain to ensure cover is in place if necessary.
- Attend committee meetings and report team progress at the AGM
Treasurer: Alan Towersey
A thorough Job Description for the Treasurers position can be downloaded in PDF Format here. [download id=”12″]
Social Coordinator: This person coordinates the social calendar for the club and for each event ensures that all members involved in its organisation are aware of their responsibilities. This person has an overview of all social occasions.
Bar Chair Karen Davies
This role involves all aspects associated with the smooth running of the club house bar which includes stocking with appropriate alcoholic and non alcoholic drinks, ensuring the correct licences are held by the club regarding the sale of alcohol, organising a bar rota for the various club events and keeping the accounts up to date with purchases and takings.
Membership Secretary: Pam Walker
The Membership Secretary deals with any queries to join the club and all applications for membership. In addition they produce and organise the annual membership renewal pack and collect in all subscriptions. Each year they produce an accurate membership list together with contact details and any known medical conditions.
Secretary: Sue Darwent
The Club Secretary needs to organise and attend all committee meetings. At the meeting the Secretary takes a careful note of all discussions and decisions made. They are responsible for typing the minutes and keeping a careful record of these. The minutes are then circulated to all Committee members. One of the tasks of the Secretary is to ensure that all delegated tasks are actioned.
The Secretary also deals with any correspondence that may be sent to the Club.
The Secretary is responsible for organising the AGM, preparing and sending the agenda to all club members. Attending the AGM and taking minutes of all discussions and agreements made.
The Secretary is also responsible for the Club Ballot for Wimbledon Tickets each year. In addition he / she is responsible for the hire of the club house to any club members who may wish to hold a private function. This involves sending out a club hire form, collecting the fee and deposit and also ensuring that the licensing and other regulations are drawn to the attention of any Club Member hiring the Club facilities.
Junior Coordinator: Clair Miller
Has responsibility for overseeing the Coaching program, events and welfare of the junior membership, in close association with the coaching team and reporting to the Committee.
- Registration of all junior teams into Cheshire, Wirral and Aegon leagues as applicable
- Organising/Overseeing all junior club tournaments
- Organising/Overseeing all junior club teams and matches, and registering results. (Normally delegated or shared with volunteer parent team heads and coaches )
- Organising/Overseeing Junior Club Nights
- Organising/Overseeing Junior presentation night event, usually in December.
- Chairing Junior Committee meetings , including Captains and Coaching Team, and liaising with general Committee (Currently not in operation to be re-established/optional)
- Sitting on General Committee and making an annual report at AGM.
This role would ideally, but not essentially, suit a parent with children involved in the coaching programme or club teams and provides an excellent opportunity to steer the clubs’ approach to our Junior Members.
Communications officer: Vacant
House Officer:John O’Connell
To ensure a safe and pleasant club house environment for the enjoyment of all club members.
HLTC Head Coach: Craig Longman
Leads the coaching program throughout the year.
Providing coaching for all ages and abilities, in groups and individually. Is also in charge of running teams and competitions throughout the season.
Welfare Officer: Clair Miller
Objectives: The role of the Welfare Officer (WO) is to take specific responsibility for safety at the club and to act as a point of contact for parents, children, young people and adults at risk with any outside agencies. The WO is pivotal to ensure that children, young people and adults at risk are able to take part in tennis in a fun, safe and inclusive environment.
- to maintain a child protection policy for the club and ensure it is displayed in the club house. The WO should ensure it is reviewed annually prior to the AGM
- to ensure that the children and young people together with their parents are aware of the WO role and policy and how to contact the WO in event of any concerns.
- to ensure that the DBS checks are carried out for all volunteers and coaches directly involved with junior members of the club.
- to request appropriate confidential information from parents of junior members for use in event of an emergency.
- to check on a regular basis that the First Aid Box located next to the kitchen door is adequately stocked.
- to ensure that any concerns raised are dealt with appropriately and promptly.
- to contact Social Services and/or the Police immediately if a child or young person is at risk of harm.